1. Scope and operator
Kheniq Human Capital & Business Solutions (“KHENIQ”, “we”, “us” or “our”) processes candidate and job-seeker information for recruitment, placement and related communications. This notice supplements the KHENIQ Privacy Policy and applies when a person uploads a CV, expresses interest in a role, responds to KHENIQ, participates in screening or separately asks to join the optional talent network.
2. Information we may collect
KHENIQ may collect:
- Name and contact details.
- CV/resume, education, qualifications, employment history, skills and professional memberships.
- Current and expected compensation, notice period, location, work authorisation and role preferences where relevant.
- Application source, interview, assessment and recruitment communication records.
- Referee information where the candidate has authority to provide it.
- Proportionate background-verification information only after a separate notice or authorisation where required.
- Technical and consent evidence necessary to secure and administer the application.
Candidates should not provide Aadhaar, PAN, complete bank information, passwords, unrelated medical information, biometric information or other unnecessary sensitive material in an initial application.
3. Purposes
KHENIQ may process candidate information to:
- Receive, administer and assess an application or expression of interest.
- Match the candidate’s profile with relevant roles and communicate with the candidate.
- Present relevant profile information to prospective employers or clients at an appropriate recruitment stage.
- Arrange interviews, assessments, authorised checks, offers, placement and onboarding support.
- Maintain recruitment, consent, security and legal records and handle complaints or claims.
- Retain the profile for future roles only where the candidate selects the separate optional talent-network choice.
4. Recipients
Relevant information may be shared with authorised KHENIQ personnel, contracted providers supporting recruitment technology or secure communications, and prospective employers or clients considering the candidate for a role.
KHENIQ will seek to disclose only information reasonably necessary for the relevant recruitment stage. A prospective employer or client receiving candidate information becomes responsible for its own subsequent processing. KHENIQ does not sell candidate data, publish CVs or place resumes in a publicly searchable database.
5. Accuracy and recruitment outcomes
Candidates should keep their information accurate and submit only information they are authorised to provide. An application does not guarantee consideration, an interview, employment, compensation, placement or any particular outcome. The prospective employer makes the final hiring decision.
KHENIQ will review this notice and obtain any additional legally required choice before introducing automated candidate decision-making or any materially different recruitment technology.
6. Retention
Information for a current application is normally retained during the recruitment process and up to 12 months after closure, subject to a valid rights request, legal hold or lawful requirement.
Where the candidate separately joins the optional talent network, the profile may be retained for up to 24 months after the last meaningful interaction unless renewed or withdrawn earlier.
7. Withdrawal and rights
Candidates may withdraw consent or request access, correction, completion, updating or erasure by emailing contact@kheniq.com, subject to proportionate identity verification and lawful retention requirements.
Withdrawal may prevent KHENIQ from continuing the application but does not invalidate lawful processing completed before withdrawal.
8. Referees and other persons
A candidate should provide a referee’s details only where authorised and where the referee understands the expected contact. Candidates should not upload personal information about relatives, colleagues or another candidate unless it is necessary and they are authorised to provide it.
9. Age and contact
The public candidate form is intended only for persons aged 18 or older. Privacy questions, rights requests and grievances should be submitted using the contact information in the KHENIQ Privacy Policy.